Public Notices

NOTICE

All Orders to Seal Record are posted to the right of this notice.


NOTICE

Municipal Advisor Rule: To read the Independent Registered Municipal Advisor (IRMA) Exemption, please click here.


NOTICE

Pursuant to Administrative Order #AOSC04-04 of the Supreme Court of Florida, electronic access to Polk County Court Records will be limited to the information which is exempt from the restrictions identified in the Administrative Order.


NOTICE

Pursuant to Administrative Order #AOSC04-04 of the Supreme Court of Florida, electronic access to Polk County Court Records will be limited to the information which is exempt from the restrictions identified in the Administrative Order.


NOTICE

Pursuant to section 119.071, Florida Statutes, any person preparing or filing a document for recording in the Official Records may not include a Social Security number in such document, unless required by law.  The law, however, does not prohibit the Clerk from recording such documents when presented to the Clerk's Office.

Any person has the right to request the Clerk of the Court/County Recorder to remove, from an image or copy of an official record placed on the Internet website used by the Clerk of the Court to display public records, any Social Security number contained in an official record.

Such request must be made in writing and delivered by mail, facsimile, or electronic transmission, or delivered in person to the county recorder. The request must specify the identification page number that contains the Social Security number to be redacted. No fee will be charged for the redaction of a social security number pursuant to such request.

Florida law requires that images and copies of recorded documents remain on file and available to the public in the Office of the Clerk/ County Recorder.

Request forms are available at the Polk County Clerk's Office or under the Forms & Documents section (Official Records subsection) of our website.


NOTICE

Section 28.2221, Florida Statutes, provides that any person has the right to request that the Clerk of the Court/County Recorder remove an image or copy of a public record, including an official record, from the Internet website used by the Clerk of the Court if that image or copy is of a:

  1. Military discharge
  2. Death Certificate
  3. Court file, record, or paper relating to matters or cases governed by the Florida Rules of Family Law, the Florida Rules of Juvenile Procedure, or the Florida Probate Rules

The request must be made in writing and delivered by mail, facsimile, or electronic transmission, or delivered in person to the clerk of the court. The request must identify the document identification page number of the document to be removed. No fee will be charged for the removal of a document pursuant to such request.

Florida law requires that images and copies of the above listed documents remain on file and available to the public in the Office of the Clerk/ County Recorder.

Request forms are available at the Polk County Clerk's Office or under the Forms & Documents section (Official Records subsection) of our website.


NOTICE

HB 1563 - Notice Provision for Court Records: "Any person preparing or filing a court document should not include a social security number or a complete bank account, debit, charge, or credit card number in such document, unless required by law or court rule, or necessary to the adjudication of the case.

Any person has a right to request that the Clerk of the Circuit Court remove from an image or  copy of a court document a social security number or complete bank account, debit, charge, or credit card number contained in a court document.  Such request must be made in writing and delivered by mail, facsimile, electronic transmission, or in person to the Clerk of the Circuit Court.  The request must specify the case number, the title of the document, and the identification page number of the document which contains the number to be redacted.  A fee will not be charged for the redaction of a social security number or a complete bank account, debit, charge, or credit card number pursuant to such a request."

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